Powerpoint For Mac Document Inspector

If you use Microsoft PowerPoint on your Mac, you can save the presentations you create and open them in Keynote, Apple’s presentation app. It’s a handy feature to use in case you can’t access Microsoft’s apps.

Every Mac comes with Apple’s iWork apps: Pages (word processor), Numbers (spreadsheet), and Keynote (presentations). And these apps can import Office documents. Here’s how you can open Word documents in Pages, as well as export Pages documents for use in Word.

How to import Microsoft PowerPoint presentation into Apple Keynote

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This procedure works with .pptx and .ppt file formats.

1. Launch Keynote (it’s in the Applications folder of your Mac).
2. In the window that automatically opens when you launch the app, navigate to the location of your PowerPoint file. For example, if it’s in Documents, click on the Documents folder in the left sidebar. (You can also click on the File menu and select Open, then navigate to your presentation.)
3. Once you’ve located your file, select it and click Open.
4. A window may appear, explaining any changes that were made during the import process. The more complicate your PowerPoint presentation (formatting, fonts, images, etc.), the higher the possibility that a change had to be made. The simpler the document, the more your file will resemble what you created in PowerPoint.
5. That’s it. The PowerPoint file should open in Keynote.

Before you start working on your presentation, look it over carefully. Formatting may have changed and you may have to fix it. There’s always a chance that so much happened during the import that you can’t use your presentation.

How to export Apple Keynote presentations as Microsoft PowerPoint documents

If you’ve been working in Pages and will eventually return to Word, you can export your document as a Word file. Here’s how.

1. In Keynote, click on the File menu and move your cursor to “Export to”.
2. A pop-up menu will appear. Select PowerPoint.
3. In the Export Your Presentation window that appears next, you can opt to require a password. Click on the Advanced Options, and you can select between .pptx and .ppt file formats. Click Next when you have finished selecting your options.
4. Choose where you want to save the file and name it.
5. When you click Export, this will save the file.

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Related:

Finding embedded OLE objects within a presentation is very time-consuming and prone to human error, which can leave you pulling your hair out in frustration. Whether the objects are large, or you need to avoid distributing sensitive data hidden behind an Excel chart, the Slidewise PowerPoint add-in will instantly show you any embedded objects or chart data in your presentation and let you jump straight to them.

Find embedded objects in PowerPoint with Slidewise

1. Download the free trial of Slidewise and open it from the ribbon
   
2. It will automatically build an index of all the objects in your presentation. Look down the tree for Embedded chart data and/or Embedded objects - you can see immediately how many objects you have and how big they are.
   
3. Expand the nodes to show all the objects, double-click to jump to a specific object in your presentation.
   

Grab your free 14-day trial of Slidewise today, and see how incredibly helpful it can be.

How to replace an embedded object with a picture

Powerpoint Mac Document Inspector

In order to reduce file size, or if you have an embedded Excel chart and you want to eliminate the hidden data, you can change objects to pictures by following this simple procedure.

1. Select the chart or object and press Ctrl+C.
2. Right-click on the slide and select paste as picture (highlighted below)
   
3. Select the original embedded chart or object and press Delete.

New Document Inspector Features For Excel, PowerPoint And ...

Finding embedded objects in PowerPoint manually

If you can’t use Slidewise for some reason, then here are steps you can use to tell if your presentation has embedded objects, check their total size, and how to manually find objects on your slides without using extra tools.

Firstly, you can see if you have any embedded objects by using the document inspector (File > Check for issues > Inspect document). If you do then you’ll see a warning like this:

If embedded documents have been inserted using the “Display as icon” option then they should be fairly easy to spot, directly on the slide - just look for things like this:

However, many objects may just look like images or charts, making it difficult to pick them out on the slide. To help you find them more easily open the Selection Pane (Home tab > Select > Selection Pane…).

Then click through each slide in your presentation looking out for any shapes that are named “Object...”, as shown in the picture below.

How to check the size of embedded objects

It isn’t possible to see how large objects are using PowerPoint. So if you need to find out how much of your presentation size is caused by objects you can use this method instead.

In Explorer change the .pptx file extension of your presentation to .zip and double click it to open the contents.

Note: You may need to make file extensions visible, by selecting the “View” tab in the ribbon and then checking “File name extensions”, as shown here:

Look inside the pptembeddings folder to see a list of the objects and how big they are.